The July 8 Champlin City Council meeting included discussion on changes to the Mill Pond access trails and bridges improvement project as well as a street improvement project included in the 2020 capital improvement plan.
During the June 24 meeting, a consent agenda item to approve a change order for parking access at Hayden Lake Road was pulled for further discussion. The change order included a cost increase for the emergency access and a modified parking lot within the Mill Pond access trails and bridges improvement project.
Councilor Jessica Tesdall made a motion to approve the change order with a condition that the Jefferson Bridge lighting project be added to the 2020 budget and completed by the end of 2020. The motion failed as Tesdall and Mayor Ryan Karasek voted in favor, Councilors Ryan Sabas and Nate Truesdell voted against the motion, and Councilor Tom Moe was absent.
Since the motion failed, the change order item was brought forth at the July 8 meeting and presented by Assistant City Engineer Todd Tuominen. Tuominen said the original project bid for the Mill Pond trails and bridges improvement project was approved by the council in January. This original project bid included the construction of a pedestrian bridge, trails and watermain improvements along the Upper Mill Pond, west of Highway 169. Additionally, the project included the construction of a cooperative parking lot with Champlin United Methodist Church, which consisted of a rain garden and community trail access on the church property north of the Mill Pond. The council also considered constructing a smaller, bituminous parking lot to serve temporary parking needs of the recreation uses on the south side of Mill Pond.
Tuominen said the change order originally included on the June 24 consent agenda and brought back during July 8 includes a cost increase of $75,094, which is about half the cost of the parking lot that was rejected by the council. However, a cost reduction of $98,756 for bid items in the project, including about $14,900 in savings by utilizing the reclaimed gravel and millings from the 2019 Street Reconstruction Project for the aggregate base of the trails within the Mill Pond project, has also been identified. So, overall, the change order incorporates total project increases and reductions, for a net increase of $5,891. This would increase the original contract amount from $1,724,916 to $1,730,807.
Councilor Moe said, “I’m not sure how I would have felt about the original cost of it providing five parking spaces, so that being said, I like the way that the process went and I want to congratulate the other members of the council for that.”
Between the June and July meetings, more cost reductions were identified, so Moe was thankful for the result of delaying the approval of the change order. Ultimately, Councilors Moe and Tesdall and Mayor Karasek voted in favor of the approval of the change order, while Councilors Sabas and Truesdell voted against it again. Since the majority voted to approve it this time, the motion passed.
Moving forward, Tuominen said, additional cost savings are expected within the Mill Pond project which is scheduled to be completed early next month. “We do expect that the cost is going to come really close to the original approved budget,” he added.
During the July 8 Champlin Council Meeting, the council also unanimously approved a feasibility study for a street improvement project within the subdivisions of Bray’s Addition and 2nd Addition, Edgewater Gardens, Champlin Hills, Niven Addition and Reg. Land Survey No. 0951.
The city’s 2020 capital improvement plan indicates street and drainage improvements on the streets of Union Terrace, Tilden Avenue, Saratoga Lane, Revere Lane, 131st Avenue and Parkview Lane.
Tim Hanson, city engineer, said the local residential streets within these subdivisions have deteriorated in the form of cracking and potholes to the point where street maintenance by patching is no longer an economical alternative to maintaining an acceptable street. Additionally, the six residential streets in the improvement project scope do not have adequate storm drainage facilities, and Revere Lane does not have permanent, concrete curb and gutter.
Overall, the project would include storm sewer improvements, street lighting, curb and gutter and street reconstruction. To determine the best rehabilitation measures, Hanson said a feasibility study will include a detailed review of the condition of the existing bituminous street pavement, drainage conditions and streetlights. In addition to presenting proposed improvements, the feasibility study will also bring to light project cost, anticipated benefit, project schedule and preliminary assessment roll for the identified subdivisions.
Ultimately, the council unanimously approved the feasibility study for the project which is scheduled to be completed next year. The study will be completed by WSB and Associates and city staff and will not exceed $21,910. Project coasts are anticipated to be financed by assessment to the benefiting properties, and the capital improvement revolving, sewer revenue, water revenue, storm water revenue and street light revenue funds.